What we solve.
Anything done by hand, repeated and rule-based can be done automatically. Below, the most common processes by sector and department. If yours is not here, tell us and we will say whether and how it can be done. Everything is software built to measure, on the systems you use today. No device, no equipment.
Shipping companies
Ship managers, owners, chartering, agencies. Most processes begin with an email and an attachment.
Purchasing
- Vessel requisitions turned into structured entries
- Requests for quotation sent to suppliers automatically
- Quotes read from PDF, Excel and email into a comparison table
- Purchase order issued in the ERP once approved
- Delivery to port tracked, vessel informed
- Supplier performance from price and lead-time history
Accounts and finance
- Supplier invoices from email into the ERP, checked against the PO
- Port disbursement accounts checked line by line
- Bank statements reconciled per vessel
- Costs allocated by vessel and cost centre
- Payment approval flow with a full history
- Monthly financial reports per vessel and fleet
Operations
- Noon reports from email into a database, deviations flagged
- Fuel consumption and emissions data for EU ETS, MRV, CII, FuelEU
- Statement of Facts into laytime and demurrage calculations
- Port files: documents, agents, requirements per port
- Voyage instructions and vessel correspondence from templates
- Fleet position tracking and automatic charterer updates
Crewing
- Certificate, medical and visa expiries with advance alerts
- CVs from manning agencies into structured seafarer records
- Crew change planning and document packs
- Crew payroll: calculations, slips, remittances for approval
- MLC and flag-state compliance checks
Chartering
- Broker emails (positions, cargoes) into a filterable table
- Vessel and cargo matching with opportunity alerts
- Voyage estimates from templates
- Charter party deadlines and hire tracked
Technical, safety, quality (HSQE)
- PSC, vetting and class findings turned into tasks with owners and deadlines
- Planned maintenance: reminders, spares, history
- Vessel certificates and surveys about to expire
- Incident and near-miss reports into a structured record
- Audit packs prepared
Industrial companies
Manufacturing, trading, food, metal, plastics, chemicals, building materials. The problem is almost always the same: data lives in email and spreadsheets instead of the system.
Sales and quotations
- Customer orders from email, PDF or portal straight into the ERP
- Quotes from price lists and discount rules, with approval
- Order confirmation, estimated delivery and customer updates
- Unanswered quotes followed up
- Customer records and history without double entry
Accounting
- Supplier invoices into the ERP with three-way matching (PO, receipt, invoice)
- Delivery notes and sales invoices from the orders
- Bank, card and cash reconciliation
- Payment reminders and overdue reports
- Data prepared for myDATA and the accountant
Purchasing and warehouse
- Raw material reorders from stock levels and the production plan
- Supplier quotes requested and compared
- Deliveries and delays tracked
- Stock counts, discrepancies and alerts
- Goods received by barcode or from supplier notes
Production and maintenance
- Daily production reports from the floor into the system
- Production scheduling from the orders
- Batch costing from actual consumption
- Planned equipment maintenance and breakdown history
- Shifts, attendance and overtime into payroll
Quality and compliance
- Quality and analysis certificates per batch
- Non-conformities into corrective actions with deadlines
- Traceability from raw material to finished product
- ISO, HACCP and customer audit packs prepared
Logistics and distribution
- Delivery routing and customer notifications
- Transport and export documents from the order data
- Carriers and proof of delivery tracked
- Transport cost per order and customer
In every business
Email and documents
- Shared inboxes sorted by customer, vessel, project or topic
- Data extracted from PDFs, scans, spreadsheets and free text
- Draft replies ready for review
- Attachments filed in the right folder with the right name
- Contracts and documents about to expire, with reminders
Reports and data
- Management reports that update themselves from the ERP
- Live dashboards instead of spreadsheets sent by email
- Data synchronised between systems that do not talk to each other
- Data quality checks and error alerts
Assistant and internal tools
- An assistant that answers questions from your documents and data
- Requests and approvals (leave, expenses, purchases) with history
- Personnel files, expiries, training
- Custom applications for whatever you manage in spreadsheets today
- Customer or supplier portals connected to the ERP
Companies around shipping and industry
Shipbrokers, agents, ship suppliers, technical offices, surveyors, classification, workshops, logistics, consultants, contractors. Their work is the same repetitive flow: request, quote, execution, invoice, report. Everything above applies to you, adapted to your own flow.