At work, every hour of every day.

Invoices, reports, quotes, orders, certificates. The automated employee reads, checks, posts and files, and stops to ask a person only where it matters.

ActivityIllustrative example

Supplier invoice INV-20871Matched to PO 4471, posted to ERPPosted
Noon report, MV Aegean SpiritParsed, consumption within rangeLogged
Spare parts, 5 quotes receivedComparison table readyAwaiting approval
Customer order, email from NordfrostCreated in ERP, confirmation sentConfirmed
Crew certificates, 3 expiring in 30 daysRenewals opened, crewing notifiedScheduled
Bank statement, 142 linesReconciled, 2 lines flagged for reviewReconciled

Every day, in every department, the same work by hand.

Emails with PDFs and spreadsheets, ERP entries, quotations, requests, reports. Hours you pay for that produce nothing. Those are the hours we give back to your team.

Shipping companies

Operations, purchasing, accounts, crewing, technical, chartering. Hundreds of emails and documents a day that someone has to read, enter and answer.

Industrial companies

Orders, quotations, invoices, warehouse, suppliers, production, quality. Data that lives in spreadsheets and inboxes instead of the system.

The same applies to everyone working around these sectors: shipbrokers, agents, suppliers, technical offices, surveyors, logistics, consultants, contractors. Wherever there is repetitive work, there is time and cost to recover.

What we solve.

By department, indicatively. There is no off-the-shelf package. Every solution is designed around your own processes and the way your team works.

Accounting

Supplier invoices from email straight into the ERP
Invoice, order and delivery matched automatically
Bank statements reconciled without manual work
Payment approvals without email chains
Payment reminders sent to customers

Purchasing

Request, quotes, comparison table, no typing
Purchase order issued the moment it is approved
Deliveries and delays tracked
Stock levels updated, reorders raised on time

Sales and quotations

Quotes in minutes instead of hours, with approval
Customer orders from email and portals into the ERP
Confirmations and updates sent without manual work
Customer records kept current, no double entry

Operations and production

Daily vessel reports turned into data, deviations flagged
Fuel and emissions figures ready for EU ETS, MRV, CII
Production reports, shifts and equipment maintenance
Inspection findings turned into tasks with deadlines

Email and documents

Shared inboxes sorted by vessel, project or customer
PDFs, scans and spreadsheets turned into data by themselves
Draft replies ready for review
Certificate, contract and document expiries caught early

Management and HR

Management reports that update themselves
Personnel and crew files, expiries, leave
Requests and approvals with a full history
Answers from your own data in seconds

See the full list by sector

What does routine cost you today?

Move the sliders to match your team. An indicative estimate; the exact figure comes out of the process audit.

People doing repetitive work 6 Hours per day, per person 1.5 Cost per working hour (€) 18

0hours a year spent on manual work

€0operating cost a year, in salaries alone

Based on 220 working days. Excludes errors, delays and missed opportunities.

Request an analysis

On the systems you already have.

No software change, no data migration, no device to install. Everything we build is software that works on top of the ERP, the email and the files you use today.

SoftOne, Entersoft, Epsilon Net, Pylon, SAP, Microsoft Dynamics, Oracle, Danaos, Odoo, legacy or custom systems. Outlook and Gmail, Excel and Google Sheets, Microsoft 365, banking portals.

Your team keeps working the way it knows.
Same programs, same screens. The repetitive part is simply done before it reaches them.
Your data stays yours.
In your own systems and on servers within the EU. Nothing leaves without your knowledge.
Step by step, never forced.
Each automation runs alongside the existing flow until you trust the result.

How we work.

We start by measuring. Every solution carries a number: hours and euros per month returned to the business.

Audit
We sit with your departments and record the repetitive tasks: who does them, how often, how long they take.
Priorities
We cost each task and start with the ones that return the most time at the lowest risk.
Build
We build the solution to measure, connect it to your systems and run it alongside the current flow.
Operate
We measure the time saved, you see it in numbers, and we move on to the next process.